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Since I was five years old, barely sophisticated enough to write a few words into sentences, I have been captivated by poetry. Poems just seemed to come to me as if I had plucked them right out of thin air and was merely the recorder of the words that would pour through me. It hasn’t been that way lately though. As my focus has moved on to my two novels, I haven’t tried to write a poem with any semblance of a rhyme scheme in quite some time. I’ve been feeling rather out of practice.
However, today was my church’s Ward Conference, a day of spiritual nourishment. It was just wonderful listening to my local leaders speak to us young adults on the topics that were of the greatest importance to us. Feeling more spiritually fed, and pondering some of the themes discussed today, I decided to try my hand at a poem. The following is the result:
The void left by burning desire;
At times nearly extinguished inside;
All but lost the inertia required;
To move and be moved to His side;
But then I close my eyes tight,
And pray with all my might;
All I am, was, and will be,
I am through Him, now I see;
And my covenant burns bright;
The unquenchable light inside;
My hope, my comfort, my insight;
To move and be moved to His side.
I consider myself a very productive person. I get a lot of things done. I’ve accomplished quite a bit. I’ve written two novels, designed many websites, worked on Alternate Reality Games for organizations like the Cerebral Palsy Foundation and The World Bank, maintain an active social, family, and most importantly spiritual life. I take care of my health with doctor’s and therapy appointments, meet weekly with my writing group, craft excessively, serve in multiple church callings, and blog now and then. My plate is overflowing, so let’s just say I’m up to some big things! However, to date, I’ve managed to do all this without any significant structured planning of my time on a day to day basis. Maybe you’ll find it impressive that I’ve gone so long without any sort of a schedule or plan, just doing what seem right in the moment, as it occurs to me. That’s code for “whatever task is stressing me out the most that second”.
Enough is enough.
I decided it’s time to try Getting Things Done in a more organized way. Conveniently for me, Getting Things Done or GTD, as it’s often referred to by its adherents, is a system for just what its name implies – getting things done. It was created by David Allen, and there’re plenty of resources in other locations where you can learn more about GTD. But for a quick overview, check out this infographic:
Once I learned about this system, and with some help and advice from others, I decided to focus on creating a schedule for myself based on GTD. The idea being I would now have set “Bucket Times” to manage all the areas on my life according to the principals of GTD. But I’ll get back to Bucket Times later.
The main problem I was facing with finding a system that would work with me was finding something I could stick with. In the past systems either were so cumbersome, scheduling and planning me so rigidly that I couldn’t realistically do it long term. Or on the other hand, the systems were so vague and abstract, focusing only on broad goals that they didn’t help me commit to anything. The third category of problem systems were ones that were incomplete, only addressing certain aspects of what I needed from an organization system and leaving me feeling semi-organized but ultimately even more overwhelmed. Why? Because now I knew exactly what I needed to do but had no structures in place to help me accomplish any of it.
To address of this, I there are 4 major components to my personalized GTD system I am putting into place initially. (This is just to get started. After these are going well I will add more.)
- Identify 6-9 Major Areas of Life
- Roles and areas are the major categories of your life such as Family, School, Faith, Friends, Work, Writing etc.
- List 10 Most Pressing Tasks Under Each Major Role/Area
- Most pressing tasks are tasks that currently need to be taken for that area. For example, for Family, it might be something like “Spend time with Mom” or “Game Night.” For Work, it might be “Sign the Parsons contract” or “Return Sonya’s phone call.” Any task that has more than two steps is called a Project.
- Create A Weekly Schedule of Bucket Times To Stick To Each Week
- Bucket Times are blocks of time designated at the same time every week for completing tasks in each of your Major Areas. For example, I created Spiritual Time every evening from 10pm – 11pm. During those times I will refer to my List of Tasks for that Area of Life for to do items to complete. See the Downloads Section at the bottom of this post for an Excel template tool to help with this!
- Generate Mind-Dump Of EVERY Open Loop In Life
- Open loops are thought processes that are incomplete. They keep the mind’s inbox full when it’s most productive empty. Empty that inbox by downloading everything in it! Generate a complete list of everything, every to do, action item, task, someday task, maybe task, goal, dream ,wish, hope, plan, etc. Include everything from “Remember to pick up the milk” to “Improve relationship with Dad” to “Travel the world”. Get that mind completely empty and onto something tangible and permanent that is workable for future reference.
Once I had a plan of action, it was just a matter of putting it into place…
Starting is always easier said than done.
I needed some help getting started. So I decided to enroll someone else to do this thing with me. No, not all of you readers! My dear writing buddy who I create my day with every morning. I told her all about his idea and explained GTD to her (the Cliff Notes version). She was on board.
Over Skype, we came up with our Major Areas of Life. This is mine:
Next I began to list my lost pressing tasks under each area. I’m constantly working on my list.
Then I created a schedule by which I would process the list of tasks. But instead of a rigid list of strictly scheduled times like ones that hadn’t worked for me in the past, I am working with a schedule of Bucket Times. The beauty of Bucket Times is it structured enough in that it gives you a set time you are committed to making forward progress in an area of your life, but it is flexible enough that you still get to choose what is most expedient to do within that Area. Furthermore, the whole schedule isn’t so rigid that the whole thing risks being thrown off if you go over a few minutes. As I see it, if you get behind you are often still within your bucket time for that type of item. And even if you aren’t you can rest assured that you have more time scheduled for that item soon. So file add it to your Bucket Time list for later. Lastly, the overarching rule is that this isn’t a rigid system, meaning the operative work is: expediency.
When all else fails, do whatever is most expedient in the moment.
I am committed to using this new system for a trial of the next 3 months. In the meantime, I’m looking forward to seeing an upswing in my productivity. And more importantly a decrease in my feelings of overwhelm at not knowing how to handle the overflowing plate that is my life. In this analogy, I’ve been eating off an overflowing plate for a long long time. Sure I’ve been digesting my food and getting nutrient, but lots of things haven’t been sitting well. GTD is a set of silverware – tools to help me eat my food, so that I can take small manageable bites and digest it easily and effectively. The schedule works like a restaurant menu (thanks Paul for that one!) with various selections for each category of food or area of my life. Some items or Tasks on the menu are more bland and others are the spice of life!
Give me a helping of work every weekday. Indulge in a double portion of friendship on weekends. A spicy side dish of romance if I’m so lucky! Pile it on my plate and enjoy a delicious, nutritious, and satisfying life!
Stay tuned for Part Two of this post series on Generating a Mind-Dump of All Your Open Loops coming soon! Get an email reminder when it comes out! Subscribe to the newsletter!
I hope you enjoy the Downloads below. The Weekly Schedule Templates for Microsoft Excel should be helpful tools for planning a schedule in the fashion described in this post. Please post comments with ideas for improvements, and I will do my best to make them.
It’s been a long nine weeks. Another nine long weeks I’ve spent in the hosptial with whole month spent in the ICU. I’m supposed to go home in the morning finally. I’m hesitantly relieved. I don’t want to be disappointed.
Being in the hosptial for any period of time is really hard. Probably one of the hardest if not the hardest thing I’ll ever have to do. Espeically when the stay is super long and the reason is life threatening involving ICUs, ventillators, comas, and the like, it’s especially important to feel the love of those around me, to know that I am not alone in this.
And my friend and family have really risen to the occasion over the last 9 weeks. I couldn’t be more grateful for everything they’ve done for me. They have been my emotional and spirital life support while on physical life support most of the time in the hosptial. I can’t thank them enough.
When your friend or family memeber is extremely ill in the hosptial and ICU it’s hard to know what to do or say. Here’s some of what I appreciated the most to serve as an idea guide to helping support someone through a rough hosptial stay:
- Call or text ahead.
Let the person or the family memeber staying with them that you are coming so they can be prepared or let you know if its not a good time. For example, the person might be in a proceedure or be sleeping when you plan on coming.
- Ask what you can bring. Often times ICUs have restrictions on live flowers and other things that can be brought in. Very sick patients often have dietary restrictions, allergies, or simply aren’t eating at all. Don’t be afriad to come right out and ask what the situation is before you bring something. Your thoughtfulness will be appreciated.
- Bring reminders of life outside the hosptial. The most amazing awesome thing my friends did for me was decorate every inch of my room with photos and artwork and Christmas decorations for the holiday. My friend Katy took photos off my own facebook accooutn and got them printed out and posted them in a giant collage covering an entire wall under the window to remind me of all my friends and happier times. I have photos of my dog, myself as a kid doing fun things, my family, and other fun stuff. She also took a calendar with photos of Christ which is extremely important to me as a member of the Church of Jesus Christ of Latter Day Saints and got them laminated then hung them all over another wall. That allowed me to feel the Spirit of God in my hosptial room and be constantly reminded of my Savior’s and God’s love for me. Other friends decorated for Christmas since I spenddt the holidays in the hosptial as well. They put up gingerbread men, wreaths, garlands and more. My mmom got me a tiny Christmas tree and a star. My room had to have been the most amazingly festive of the whole hosptial because everytime anyone came in to give to a treatment or do a proceedure the ooo’d and ahh’d over my decor! It brought joy to everyone who entered my room, and especially me! I am so grateful to everyone who took the time to do it
- Promote Health If you think that you are sick, don’t come and visit! A person in the hosptial has a weakened immune system and can get much worse from a simple cold.
- Remember Their Other Family and Pets If you can offer to help out with their other family members who may also need things during this time as well as their pets who don’t stop needing walks, love and attention while your friend is in the hosptial for prolongued periods.
- Listen and Love The most important thing you can do is just listen, love and otherwise be a emotional and spiritual support while your loved one goes through this hard experience. They need your listening ear to vent sometimes, to cry sometimes, to worry, and be angry sometimes. They need your kind words to comfort always, to remind them you love them always, to be in their corner always, to boost them up when they are down, and to always be their friend and support and cheerleader. Remind them how much they are loved and missed by everyone else.
- Visit!!! Phone calls and texts are great, but nothing beats an in person visit when you are lonely and scared in the hosptial for long periods of time. And the longer the hosptial stay goes on the worse it feels, but the less people tend to remember to come because the novelty of it starts to wear off. Don’t forget your friend is still going though it in the hospital just because it’s been going on for 2 months!
- Don’t Unload Don’t tell the person in the hosptial how hard it is for you to see them in the hosptial. It only makes the patient feel like a burden. Of course you are worried and stressed yourself but make sure you talk about it with someone who isn’t as close to the person as you are and definitely not the patient themselves.
- Be Yourself If all else fails just be yourself. The person that the patient missed from when they were well and wants to see is YOU! Don’t overly worry about what to say and how to act. They just miss you and want to be with their friend or family member. They want your company and comfort that only you know how to give because you are the only person who is you. The worse thing you can do isn’t to say or do the wrong thing but to do nothing and make the patient feel completely forgotten about and abandoned by you.
- Bring Them Home! When your loved one in the hospital makes it home, don’t forget about them then either! They often will be stuck at home for some time and need just as much love and attention brought to them there as they did in the hosptial. So bring them home!
I am so grateful for my friends and family who did everything I just described above and so much more! They made it possible for me to emotionally and spiritually survive this hosptial stay. It really wouldn’t have been barable without all of you so thank you soooo much!!! I am especially grateful to God and Christ. They are always there for me and I know that this too shall pass and even this difficult trial I have endured will be for my benefit. I know it is slowly and rather painfully shaping me into who I am to be someday. But the pain was made less by some photobombs and a lot of love from friends and family.
Thank you! Thank you! Thank you! Thank you!!!!!!!
Most people feel that snail mail is dead. When they want to communicate favor email, cell phones, text messages, Facebook, and Twitter over sending a letter through the United States Postal Service. But most people I know still love receiving heartfelt cards and other physical mail. I know that I always feel warm and fuzzy when I get a card from someone I love in the mail. In fact, a well timed letter in my mailbox most likely saved my life as a teen. That’s why I make it a point to devote a large portion of my crafting time to card making. I enjoy making them and I know that people get a kick out of receiving them. At the very least, it’s certainly better to get one of my cards in the mail than a bill. Over the years of card making I’ve picked up a few useful tips for making beautiful handmade greeting cards more effectively.
Save Your Scraps:
I keep a large file organizer or all of my scrap papers, organized by color. This is so useful for making cards which don’t require large pieces of paper for purposes of decorating.
Plan Before You Plant:
I always cut and lay everything out (including stickers which I explain next) before I glue down anything. Following a measure twice, cut once philosophy results in much more efficient card making and more professional looking cards.
Sometimes it’s hard to plan out where to put stickers without actually placing them, so I cut out the stickers still on their backing so I can place them on my layout without sticking them down.
Here are some examples of cards I’ve made:
When I look back on the most rewarding experiences of my life, they are almost all to do with serving others. Right now I’m working on a community service project called Scrapaganza. Scrapaganza is a scrapbooking event at the Ronald McDonald House in Los Angeles that celebrates the beauty of every life as a source of inspiration.
Ronald McDonald House provides housing for families who have seriously ill and injured children in the hospital. These parents and siblings are dealing with very difficult circumstances. Scrapaganza will be a source of joy during this stressful time in their lives.
The event will be open to all families currently staying at Ronald McDonald House. After an inspiring keynote, each family will create a beautiful scrapbook telling their personal story and celebrating joyous memories. Expert scrapbookers will be on hand to lend support and assistance.
Scrapaganza is currently seeking volunteers and donations. Find out how you can get involved!
Please help me spread the word by posting http://scrapaganza.org to your Facebook, Twitter, and etc! Thanks so much for your support!